The organization
For more than 20 years, Asurion’s innovation and dedication to delighting customers has made it the preferred provider of technology protection to wireless carriers, retailers and device manufacturers. Asurion’s 17,000 global employees support 280 million consumers. The company’s solutions include premier support which enables consumers to fully utilize their digital devices and products; applications to protect privacy and provide security; and rapid replacement of lost, stolen, damaged, or malfunctioning devices. When a product is missing or simply doesn’t work properly, Asurion solves the problem with people and processes at work 24 hours a day, seven days a week, speaking six languages, across any device, platform, or provider.
Motivation for change
Asurion was finding a good balance between providing exceptional customer experiences and achieving their strategic business goals. However, traditional methods of communicating with employee about administrative matters were consuming too much time and actually causing employee satisfaction to decline. Employees were missing opportunities for voluntary time-off (VTO) and overtime (OT) because they were receiving the notifications too late to take advantage of them. Further, the contact center was spending significant amounts of time receiving and approving requests for schedule changes from employees. This was largely due to Asurion having no effective way to communicate with employees in real- time, using employees’ preferred contact channels.
Desired solution
Asurion began to look for technology solutions that could keep their contact center staffed to match call volumes, easily respond to employees’ requests for schedule changes, and communicate to employees in real-time using their channel of choice. The major considerations in evaluating workforce solutions were ease of use, anytime access for employees and the ability to issue proactive notifications.
Why Aspect
Asurion was using Aspect Workforce™ to ensure they had the right employees in the rights places, at the right time. When Asurion began talking with our team about newest Aspect Workforce™ features, they were thrilled to learn that Aspect tools could meet and even exceed all their needs around proactive notifications initiated by key workforce management events. After deploying Workforce, Asurion could send out proactive push and desktop notifications via SMS and email, and Asurion contact center management and their employees alike began benefitting from having control over notification preferences. The employees then started using Aspect Workforce™'s mobile capabilities to respond to these notifications. Aspect Workforce™ includes an easy-to-use smartphone app that empowers employees to self-manage their schedules remotely from smart phones and tablet devices while they are “on the go.”
“Every time we threw a curveball at the Aspect team and asked about custom capabilities for Aspect Workforce™, the answer was always ‘Yes, we can do that.” - Jon Malinowski, Senior Director of Workforce Management, Asurion
The results
Asurion and Aspect's Professional Services team (APS) worked together to build out the solution to meet Asurion’s specific needs: employees do not receive notifications when they are in the contact center, employees are in control of their preferences and can select the type and time of notifications they want to receive, and the contact center can also set business-rules to determine which employees receive the notifications. The combination of Aspect Workforce™ features gives contact center employees more freedom and flexibility with their schedules – and at the same time helps Asurion meet the needs of their customers by having a fully staffed contact center. Asurion has seen great success in their roll-out of the Aspect solution. To educate employees and encourage them to use the system, Asurion hosted training roadshows on-site, incorporated training into onboarding, and utilized the resources of the marketing team to help communicate the value of the Aspect solution to employees.
Since implementing the Aspect solution, Asurion has experienced increased employee satisfaction, lower absenteeism and increased OT and VTO fill rates. They have also decreased administration workload for employees and management teams while gaining the ability to quickly communicate to the employee population during emergencies.
