The organization
National Rural Telecommunications Cooperative (NRTC), a business owned and controlled by the members who use its services, delivers advanced technology solutions across rural America. They predominantly work with broadband companies, internet service providers, telecommunication providers and other utility companies. Additionally, NRTC Managed Services fields contact center responsibilities for approximately 330 companies who deliver technology solutions in rural areas.
Motivation for change
On average, the NRTC Managed Services helpdesk handles 1.5 million interactions across phone, chat, and email every year. The previous workforce management solution NRTC Managed Services had was a scheduling application, which could not handle forecasting at the level which they needed. Most processes took twice as long to run and the workforce team had to export information often and complete tasks manually.
Desired solution
As a business process outsourcing (BPO) call center, NRTC Managed Services needed a solution that could meet specific challenges including how to fill in skill gaps when employees leave the organization. Employees can be trained to represent as many as 30-40 different companies. When an employee leaves, the forecasting and scheduling components of the software need to be able to point out schedule gaps so the team can ensure coverage for all companies.
Another challenge NRTC Managed Services wanted to solve was the need for a workforce management platform that could help them manage the scheduling and staffing needs to address the call and inquiry volume. With these challenges in mind, NRTC Managed Services contacted Call Design North America for assistance in the workforce engagement management (WEM) vendor evaluation process. Security Coverage, a company that NRTC acquired, had worked with Call Design and Aspect in the past. Call Design reviewed various software options and companies with NRTC Managed Services. With a 360 degree view, they took an impartial look at the business, the operations and processes in place. After the review process, NRTC ultimately selected Aspect.
Why Aspect
NRTC Managed Services depends on Aspect Workforce™ to:
- Follow day-of-week and time-of-week trends
- Find gaps between forecasted demand and schedule employees in certain windows of time
- Automate PTO requests – instead of going through ADP to approve each individual request, the team set up an integration with ADP and can have them approved automatically
- Track adherence and attendance
“Our previous workforce solution was more expensive and delivered far less functionality. Aspect Workforce meets our needs and is allowing us to run our business efficiently and effectively,” - Rich King, Chief Operating Officer, NRTC
The Results
Previously, NRTC Managed Services spent two to three hours each week reviewing and approving PTO requests. With Aspect Workforce™, this has been reduced to just one hour per week, a savings of more than 100 hours annually. Additionally, adherence and attendance review has dropped from two hours a week to just 30 minutes – a savings of 78 hours a year.
“Value, value, value! Aspect provides an amazing value from a platform relationship standpoint,” Rich King – COO, NRTC Managed Services.
